Every guest,
Perfectly handled.
Bluebox is the command center for live events. Real-time visibility over every guest, every seat and every plate, from setup to last call.
No credit card required · Free for your first event
See the path to your seat
Seat Direction
From the main door, count 3 tables from your left, then turn left and count 3 more tables, your seat is on the 3rd table.
- Live Fulfillment Dashboard
- Allergy Protection Layer
- Post-Event Analytics
- Seat-Level Meal Tracking
- QR Code Check-In
- Guest Self-Seating
- Live Fulfillment Dashboard
- Allergy Protection Layer
- Post-Event Analytics
- Seat-Level Meal Tracking
- QR Code Check-In
- Guest Self-Seating
150 guests. 150 chances to get it wrong.
Right now, events rely on printed spreadsheets, verbal cues, and guesswork to cater to hundreds of people simultaneously. One seating change cascades into chaos.
- Wrong meals delivered to the wrong seats
- Kitchen staff operating off printed lists from 3 days ago
- A single seating change breaks the entire service flow
- Food waste from over-production due to uncertain counts
- Guests overlooked, without any visibility on their meal
Guests find their seat in three taps.
No app. No printed table cards. Just a QR code on the table and a beautifully simple phone experience that guides every guest right to their seat.
Opening bluebox.app/main-hall…
Set it up once.
Run it flawlessly.
Three steps from setup to a service your guests remember for the right reasons.
Setup
Build your event
in minutes
Create your event, map your tables, upload your menu with photos and dietary tags. We'll walk you through it live on your first event, for free.
Event setup
2 of 3Date & venue
Sat, Jun 20 · Main Hall
Floor plan
12 tables mapped
Menu & dietary
Uploading photos…
Pre-Event
Guests confirm their meal
before the day
Send unique RSVP links by email, SMS, or WhatsApp. Guests pick their seat and meal, no account needed. You see exact counts in real time.
Guest RSVPs
See allAva Chen
ConfirmedLiam Patel
ConfirmedNoah Kim
PendingEvent Day
Execute with
real-time precision
Your caterer sees a live dashboard, every table, every seat, every order status. One tap marks a delivery confirmed. Nothing goes untracked.
Live service
LiveEverything You Need for
Flawless Events
From the first RSVP to the last dessert served, Bluebox orchestrates every detail so you can focus on creating memorable moments.
QR Check-In
Guests scan to instantly find their seat with visual directions. No queues, no confusion.
Interactive Floor Plans
Drag-and-drop seating with zones, table shapes, and real-time availability.
Visual Menu Selection
Beautiful dish photos with dietary tags. Guests know exactly what they're choosing.
Real-Time Tracking
From 'Preparing' to 'Served', guests and kitchen stay in perfect sync.
Analytics Dashboard
Track fulfillment rates, service times, and dietary trends across all events.
Caterer Collaboration
Invite caterers straight into the event. Everyone works and updates order status in real time.
Post-Event Feedback
A quick survey goes out right after service. Hosts get honest feedback from guests while the event is still fresh in guests' minds.
Event History & Reporting
Every past event is saved with data. Hosts can look back, compare events, and spot trends over time.
One Platform, Three Powerful Experiences
Bluebox connects everyone involved in your event, from the planner who dreams it up to the kitchen that delivers the final plate.
Event Planners & Hosts
Create memorable experiences
Build floor plans, configure menus, track RSVPs, and manage every detail from one powerful dashboard.
- Drag-and-drop floor plan builder
- Real-time RSVP tracking
- Caterer collaboration tools
- Event analytics & reporting
Guests
Enjoy effortless experiences
RSVP without accounts, choose your perfect seat, select your meal, and track when your food is on its way.
- No account required
- Visual seat selection
- Real-time meal tracking
- One-tap service requests
Caterers & Kitchen
Execute with precision
See every order by seat, update status with one tap, track dietary restrictions, and never miss an allergy.
- Seat-level order visibility
- One-tap status updates
- Dietary/allergy flagging
- Real-time inventory tracking
Frequently Asked Questions
Everything you need to know about Bluebox.
Bluebox is a seat-level event intelligence platform that connects planners, guests, and caterers around a single live view of every seat and every plate.
No. Guests scan a QR code with their phone camera and use a lightweight web experience, no app, no account, no signup.
You build your floor plan and menu, send RSVP links to guests, and run the day from a live dashboard that updates as plates move from kitchen to seat.
Not at all. Bluebox works just as well for an intimate 40-seat dinner as it does for a 1,500-seat gala.
Traditional RSVP tools stop at headcount. Bluebox carries every guest's seat, meal choice, and dietary preference through to live kitchen execution.
Most events are configured in under 30 minutes. We also run your first event setup live with you, for free.
It actually simplifies things. Caterers get a single live dashboard of every order by seat, with one-tap status updates that replace printed lists.
Bluebox is offline-tolerant, guests and staff can keep working on cellular, and any changes sync automatically when connectivity returns.
Yes, you can pre-assign seats, leave them open, or use a mix. You stay in control of how much choice guests have.
Bluebox is currently in early access. If you'd like a closer look at how it fits your event, book a demo and we'll walk you through it.
Elevate your next event with Bluebox
Start using Bluebox today. Set up your first event in minutes.
No credit card required · Free for your first event